Topics Covered In THis Section:

Direct Deposit

Employees qualifying for Direct Deposit may have their pay warrants automatically deposited into their approved bank or credit union after accumulating 40 hours of leave credits. Contact Payroll Services for the Direct Deposit form or download it directly form the State Controller’s Direct Deposit information website.

Employee information Changes

Advising the university of changes in personal information facilitates the distribution of important employment information including tax documents and Public Employees’ Retirement System (PERS). You may make changes to your name or address online from your Campus Portal page or, to file a change of name, or address, or a change of withholding with Payroll Services, you may complete the Employee Action Request Form (STD 686) online or obtain a copy of this form from Payroll Services or Human Resource Services. Submit the form to either of these offices. To assist your department, employees are encouraged to also advise their department of any name, address, and/or telephone number change

Hours of Work

Employees in many full-time positions work on a daily schedule of Monday through Friday from 8 a.m. to 5 p.m. However, the appropriate administrator may make changes in the work schedules and/or assign on-going schedules other than 8 a.m. to 5 p.m. Refer to the appropriate Collective Bargaining Agreement.

Other Types of Compensation

There are a number of other types of compensation, including one-time bonuses that may be available to specific groups of staff members based on collective bargaining provisions and campus policy. When available, other types of compensation for specific groups can be found online with the Campus Compensation Guidelines.

Overtime and Compensating Time Off (CTO)

Eligibility for overtime and the rate at which overtime is earned are determined by the applicable Collective Bargaining Agreement in accordance with California law and the Fair Labor Standards Act (FLSA). The appropriate administrator will determine in advance whether overtime will be worked and compensated in cash or in CTO (compensating time off)

Pay and pay Schedule

Warrant Information
Employees with time base appointments are paid once a month, normally at the end of the pay period, which may or may not coincide with the calendar month. An annual Attendance and Pay Schedule is available online or through Payroll Services. Hourly intermittent employees are paid on the 15th of the month or the first working day thereafter for the prior month. Employees should consult their appointment offer for mandatory and voluntary payroll deductions.

Pay Plan Options

10/12 – 11/12 Pay Plan
As provided for in applicable Collective Bargaining Agreements, employees in eligible positions may work 10 or 11 months with the approval of the appropriate administrator and be paid over the full 12-month period. The 10/12 – 11/12 Pay Plan Form must be completed, with all required approvals, and submitted to Human Resource Services.

Position Classification

Assigned duties and responsibilities determine the classification of positions. It is the classification that determines the salary range for a position. As a result of a classification study, positions may be classified to a higher, lower, or equivalent level. Employees may appeal a classification decision. The decision at the appeal level is final. More information is available on the Classification/Compensation and Position Changes web site.

Salary Increases

Contingent upon budgetary funding and collective bargaining, the types of salary increases for staff may include:

General Salary Increase (GSI)

A GSI is a salary increase provided “across-the-board” to all staff members when the salary range within the classification is increased through the collective bargaining process. The GSI is not discretionary and is automatically implemented without regard to length of service or quality of performance by the California State University normally on July 1 for eligible staff members. The amount is a percentage that is added to and becomes a part of the base salary of all staff members receiving a GSI.

Performance-Based Salary Increase (PBSI)

A PBSI is a discretionary salary increase granted for exceptional performance, as documented in the performance evaluation, up to the maximum salary rate of the performance range. Different collective bargaining units may use terms other than PBSI to describe pay for performance.
The funding for the annual PBSI cycle is provided through the state budget process. The annual PBSI cycle is contingent upon collective bargaining negotiations and the adoption of the state budget and is usually initiated in the fall following the completion of annual performance evaluations. The annual PBSI adjustments for staff members are normally effective July 1. These increases may be paid as a lump sum bonus or added to base pay, depending on collective bargaining agreements.

Service-Based Salary Increase (SSI)

The SSI is a salary increase provided to eligible bargaining unit staff members on their anniversary date subject to completion of required qualifying months of service, satisfactory performance, and the SSI maximum.

Salary Stipend

A salary stipend is an amount added to base pay and paid on a month-to-month basis in addition to the employee’s regular salary for special project coordination and/or lead work assignments for employees in eligible classifications at predetermined rates (as identified in the Collective Bargaining Agreement) as negotiated through the collective bargaining process. Other salary adjustments may be made resulting from specific personnel actions.

Shift Differential

Pay differentials are made to those employees who work the evening or night shifts and who are in classifications which are listed in Classes Eligible for Shift Differential in the Salary Schedule.

Mandatory Payroll Deductions

Normally, the following will be deducted from the warrants of qualifying employees: Federal Income Tax; State Income Tax; membership in Public Employees Retirement System (PERS); Social Security; Medicare ; and the Fair Share Fee.

Voluntary Payroll Deductions

When an individual is eligible for the deduction and files the appropriate request, other withholdings may occur for one or more of the following: insurance premiums; banking, credit union, or other financial institution needs; savings bonds; membership dues in employee organizations; charitable contributions; tax deferred annuities; Savings Plus Program; and university parking permits. Payroll deduction forms are to be completed with and processed by the entity being authorized to make the deduction.

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